Durham Indoor Bowling and Community Association Ltd (DIBCAL) is committed to protecting and respecting your privacy. As an organisation we need to collect and retain specific personal information about our Directors, staff, members, volunteers and those acting on our behalf. This Policy explains how and why we collect this information and how we endeavour to keep it secure and your rights in relation to this data.
Statement of Intent
DIBCAL is responsible for storing and otherwise processing any personal data provided to us in a fair, lawful, secure and transparent way. We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. We will ensure all information that you provide is stored securely and is only used by the Board and Club management team and authorised members to keep you informed about matters relating to the activities of DIBCAL
What personal data we collect and why we collect it
Who has access to your information?
Depending upon your role within the organisation, DIBCAL Board members, staff and other selected members of the Club will have access to appropriate information about you in order to deliver the events and activities of the Club. Personal information such as addresses and telephone numbers are held on in-house computer systems and are accessible only by those with a username and password. No personal information will be published on the website.
DIBCAL will not share personal or medical information with any other bowls or third party organisations such as EIBA or Durham County Bowls Association, unless we have your explicit consent to do so.
How we protect your personal data
We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised access, alteration or destruction. The security of your personal information is important to us, however, no method of transmission over the internet, or method of electronic storage, is totally secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. We use communication methods and use systems that are designed and built to make sure that your data is as safe as possible at all stages, both while it is being used and when it is stored. We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
How long we retain your data
DIBCAL will hold personal information for the time required for purposes of providing services and activities. Generally this will be for the period of your membership or when club officials retire or resign from their roles. The information will be destroyed by means of deleting digital records and secure shredding of paper records. The names of Club Officials and competition winners are recorded for historical record keeping purposes and will be held indefinitely.
What rights you have over your data
At any time you can request to see the personal data we hold about you and ask us to correct any errors. You may also ask that we erase data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
General Manager's Contact Details